The Pediatric Research Administration supports faculty and staff in managing sponsored activities, including grant preparation, submission, and post-award administration. The office provides a range of services to faculty, such as budget development, regulatory compliance guidance, and coordination with central university offices. Its goal is to enable innovative pediatric sponsored activity by streamlining administrative processes and ensuring adherence to institutional and sponsor requirements.
Identifying Funding Opportunities
- Search for funding opportunities, funding announcements, or requests for proposals (RFPs).
2–4 Weeks Before Proposal Submission Deadline
- Notify your Grant & Contract Administrator (GCA) about the upcoming proposal submission.
- Complete Conflict of Interest training and annual disclosure.
1 Week Before Proposal Submission Deadline
- Collaborate with your GCA to:
- Finalize the budget and budget justification.
- Submit the draft proposal for departmental and University Research Administration (URA) review and endorsement.
1–2 Days Before Proposal Submission Deadline
- Work with your GCA to finalize and submit the proposal to the sponsor.
Post-Submission
- Inform your GCA of the proposal's funding status, regardless of selection outcome.
If Proposal is Funded
- Notify your GCA of any:
- Budget concerns.
- Materials Transfer Agreements (MTAs).
- Data Use Agreements (DUAs).
- Contractor research agreements.
- Subaward agreements.
- Schedule or continue regular meetings with your GCA to monitor project expenses and address related concerns.
- Coordinate with your GCA to submit interim reports and other required deliverables.
90–30 Days Before Project End Date
- Work with your GCA to finalize project expenses.
30–120 Days After Project End Date
- Submit final deliverables and reports to the funding sponsor.
- Collaborate with your GCA to finalize project expenses and submit financial reports.
Note: Timelines may vary based on sponsor guidelines.
Initial Steps
- Notify the Pediatric Clinical Trial Office (PCTO) of your interest in participating in a clinical trial study.
- Coordinate with PCTO on:
- Site feasibility assessments
- Confidential Disclosure Agreements (CDAs)
- Study start-up support
- Institutional Review Board (IRB) preparations.
- Investigational Drug Services (IDS) preparations.
- Work with PCTO and the Clinical Trial Pre-award Administrator to develop the budget and finalize the contract
- Complete Conflict of Interest training and annual disclosure
Post-Contract Execution
- Work with your assigned PCTO Clinical Research Coordinator (CRC) on subject enrollment, study coordination, and data management.
- Coordinate with PCTO to submit IRB amendments and Continuing Reviews.
- Establish or maintain regular meetings with PCTO and the Clinical Trial Post-award Administrator to monitor project expenses and address related concerns.
- Collaborate with PCTO and the Clinical Trial Post-award Administrator to submit invoices and other required deliverables.
Study Closeout
- Submit final deliverables and reports to the funding sponsor.
- Work with PCTO and the Clinical Trial Post-award Administrator to finalize project expenses and submit the final invoice.